The Purchase Module of Odoo enables you to track your suppliers’ price quotations and convert them into Purchase Orders as you require. Various features of the Purchase Module allow you to handle all of your purchase orders in a very effective manner. Let us look at some of the key features of the purchase module:
Manage your purchase requisitions in an efficient manner and automate tasks to keep track of quotations sent to a multitude of suppliers. Request for Quotations can also be created based on automatic procurements created by Odoo. Odoo automatically completes the supplier contact address and supplier pricelists based on the conditions negotiated with the supplier. Odoo’s replenishment management rules enable the system to generate draft purchase orders automatically, or you can configure it to run a lean process, driven entirely by current production needs. Alerts can be set on the supplier or when the purchaser enters a price request or order.
Odoo provides several methods of monitoring and tracking the receipt of ordered goods. You can handle partial deliveries in Odoo, so you can keep track of items that are still to be delivered on your orders, and you can issue reminders automatically.
Odoo allows you to easily control your supplier invoicing based on different modes. Invoicing control based on orders, allows you to automatically generate a supplier invoice in the draft state when the order is confirmed, a method often used in service companies where the invoiced amounts correspond to the ordered amounts. In logistics, by contrast, invoicing is controlled by goods receipt. Invoice control based on incoming shipments on the other hand allows you to create an invoice when receptions are validated. In OpenERP you can link your delivery charges automatically to invoices based on products delivered or ordered.
Odoo supports several methods for calculating and automatically updating product costs which is used to value your stocks. You can include many factors like supplier price, delivery charges, manufacturing costs, storage charges to set your production costs. You can set standard prices, which can be manually fixed and revalued automatically and periodically. Standard Prices are usually used to manage products where the price hardly changes over the course of the year. For cases where you want to automatically set the price in response to the goods movement into the warehouse, you can set Average prices.
Odoo allows you to manage Tenders. You can define Tenders, enter supplier responses to your tender requests, revise supplier price responses based on negotiations, and link your purchase orders to your tenders. You can have settings accept exclusive purchase requisitions, in which case the rejected orders would be automatically cancelled.
Odoo provides you with powerful statistical reports to perform a detailed analysis of your purchases. You can perform analysis of purchases by period (year, month), by state (quotations, orders), supplier, product, category, warehouse and so on. Reports for purchase management include Request for Quotations, Purchase Orders Waiting Approval, Monthly Purchases by Category, Receptions Analysis and Purchase Analysis etc.